Bookings, absences, travel time and virtual recurring items — all on the same calendar. Drop a job onto a different person or day, duplicate with a click, and know immediately who’s off.
You can’t double-book someone who’s on holiday because their holiday is on the same calendar as their bookings. UK bank holidays auto-import from gov.uk. Travel time shows between jobs. Virtual recurring items appear on future dates, ready to book in.
Drag a booking onto a different team member. Drag it onto a different day. Xota updates the status automatically — an unassigned “Open” booking becomes “Active” the moment you drop it on someone. Recent changes pulse for 3 seconds so the whole team sees what moved.
Pick days of the week (Mon/Wed/Fri), or every N days. Xota drops virtual items onto the calendar for future dates — not auto-created, just waiting. Click one to book it in, or use “Book All Scheduled” to batch-book a range. End dates and pauses are built in.
Named, saveable filters by team, team member, client or project. Set one as default so it loads every time. Toggle “Show items from other filters” to see the context around a focused view without losing the lens.
Every booking moves through Draft → Open → Active → Complete → Signed Off. Operatives attach photos on completion and capture a signature. The audit trail is automatic. Every signed-off booking flows into invoicing and reports.
Clone any booking — date, time, team, description, checklist — and change only what moves. No re-typing.
Tap any blank cell and pick: new booking, travel time, or holiday request. Pre-filled with the date and team member.
Same data, different question. Calendar answers “what’s Tuesday look like?” — timeline answers “is anyone free between 2 and 4?”
Move a booking with your cursor. Status and assignment update automatically.
Holidays and sickness render inline. You physically can’t book someone who’s off.
Virtual items appear on the calendar waiting for you. Nothing is auto-created that you didn’t ask for.
Every booking, every client, every certificate — joined up and live for admins, clients and operatives. Start your 90-day free trial of everything. No credit card, cancel any time.