Every plan starts with a 90-day free trial of everything. No credit card needed. Cancel any time.
All plans include a 90-day free trial of everything. No credit card needed — cancel any time.
Every plan includes the full Xota core. Finance is bundled in Pro. Training & Compliance arrives 2026 with Complete.
| Feature | Standard£2.50 / employee | Pro£3.25 / employee | Complete£4.00 / employee |
|---|---|---|---|
| Core operations | |||
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Clients, contacts & projects
Companies, contacts, project hub with tabs
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Bookings & sign-off
Draft → Signed off with photo & signature
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Booking templates & virtual items
Recurring patterns ready to book in
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Drag-and-drop schedule + Timeline
Week calendar, timeline view, saved filters
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| HR & attendance | |||
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Holiday, sickness, leave management
Request, approve, balance ledger
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Clocking in/out with GPS
Automatic location on every shift
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Timesheets
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| Apps & portals | |||
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Operative mobile app
iOS & Android — clock in, shifts, photos
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Admin mobile app
Approve, sign-off, dashboard on the go
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Client portal (white-labelled)
Your brand + terminology, one-toggle access
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Messaging
Office <→ field, built in
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Custom terminology & branding
Rename Projects → Properties, etc.
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| Finance (add-on) | |||
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Quotes with e-signature
Draft → Sent → Won/Lost, public signing link
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Invoicing from signed-off bookings
Public links, photo evidence attached
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Purchase orders & suppliers
Project allocation, supplier records
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Stock management
Buy in bulk, release to projects
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Margin reports by project
Cost, sale, margin — per supplier, category, project
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| Training & Compliance Coming 2026 | |||
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Certification & training records
Per team member, with documents attached
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Automatic expiry alerts
90/60/30-day countdowns
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Auto-block expired staff
Cannot schedule onto jobs requiring lapsed certs
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Compliance dashboard
Roll-up by client, contract, service line
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Pick the closest band to your team size. You pay a flat rate based on the band’s upper limit — so a 14-person team pays the 11–20 price. When you add or lose staff, your plan auto-adjusts on the next billing cycle.
Nothing drastic. We’ll email you a week before the trial ends to pick a plan. If you don’t, your account switches to read-only — your data stays intact and you can reactivate any time.
Yes. Upgrade or downgrade any time. Upgrades take effect immediately and are prorated; downgrades apply at the next billing cycle. No penalties either way.
Yes. Standard is fully usable on its own — most operational teams need nothing more. Pro adds Finance for businesses wanting quote-to-cash in one place. Complete adds Training & Compliance for regulated workforces.
Not yet. The Complete plan with certification tracking launches 2026. Early access is open — we’ll bring you in before public launch.
Over 100 employees, multi-region deployments, SSO or custom integrations? Let’s talk. Email enterprise@xota.co.uk and we’ll design something that fits.
Every booking, every client, every certificate — joined up and live for admins, clients and operatives. Start your 90-day free trial of everything. No credit card, cancel any time.